What Nonprofits Stand To Gain From QuickBooks Hosting [2024 Guide]
Running a non-profit organization is no easy feat. From juggling multiple projects and campaigns to positively impacting society, individuals who run them have their hands full.
While the positive side sounds attractive in terms of the impact, a not-so-glamorous aspect can make or break the success of any non-profit — financial and accounting needs.
Managing the finances of a non-profit is often a complex and challenging task. Limited budgets, diverse funding sources, and strict reporting requirements can leave even the most seasoned non-profit professionals scratching.
To automate various tasks and streamline processes, you can rely on QuickBooks — the very same accounting software that has been the go-to solution for businesses of all sizes. The software offers a robust set of features tailored specifically for non-profit organizations.
While QuickBooks can help you stay on top of expenses and funding sources, you need something else to ensure your non-profit reaches new heights by embracing the benefits of remote access, scalability, and security. The solution is called QuickBooks Hosting.
What does “QuickBooks hosting” mean? It means that QuickBooks Desktop software and data files are stored, accessed, and run on a service provider’s servers, rather than on one’s own PC.
5 Things You Get With QuickBooks Hosting for Your Non-Profit Organization
Here are five things you will benefit from QuickBooks Hosting for Non-profits:
Remote software accessibility
When you’re a non-profit superstar, constantly on the move, you choose to fight the good fight wherever you go. However, it doesn’t mean your financial management should take a backseat. QuickBooks hosting swoops in here to save the day.
One of the major perks of QuickBooks hosting for non-profits is its remote software accessibility. You and your team members can access your QuickBooks data and applications from anywhere, anytime, using their authorized credentials.
Whether you’re in a coffee shop, attending a conference, or working from the comfort of your couch, QuickBooks cloud hosting allows you to log in to your account and get a real-time view of your financial data.
But why is remote accessibility such a big deal for non-profits? Well, most non-profits have remote workers or volunteers in their teams. Their work often involves collaborating with people across different locations, and QuickBooks hosting can make it seamless.
Imagine granting your team members access to your QuickBooks account, enabling them to enter data, generate reports, or simply review financial information — all while they’re on the go. It can empower everyone to stay in the loop, no matter where they are.
Cost savings
You might think of yourself as a penny-pinching non-profit superhero. Non-profits are all about maximizing resources and making every dollar count.
This is where QuickBooks hosting steps in like a financial superhero. By embracing this cloud-based solution, you can wave goodbye to the hefty costs associated with traditional in-house infrastructure.
Instead of investing in expensive servers, hardware upgrades, and IT personnel, you simply pay a certain fee to a hosting provider. They take care of all the technical stuff and ensure your QuickBooks software is running smoothly in the cloud.
You save on hardware and infrastructure costs and eliminate the need for software licenses and updates. You get access to the latest software version with all the updates and improvements without shelling out additional funds.
Let’s not forget about maintenance and IT support. When you host QuickBooks on the cloud, you no longer have to worry about troubleshooting technical issues or hiring an in-house IT team. The hosting provider handles all the maintenance and frees up your time and resources.
The savings don’t stop there! Cloud-hosted QuickBooks can also bring efficiency to your financial processes with its user-friendly interface and streamlined workflows. You can speed up invoicing, expense tracking, and financial reporting. Less time spent on manual data entry means more focus on your mission.
Scalability of IT resources
In non-profits, things can change in the blink of an eye. Projects grow, campaigns take off, and suddenly, you need more firepower to keep up with the demand. That’s where QuickBooks hosting shines bright like a star. It is no less than having a magic wand to adjust IT resources according to organizational needs.
According to a survey, 62% of IT executives plan to migrate workloads to the cloud to benefit from scalability. Non-profits are no exception! With QuickBooks hosting, you can easily scale up or down your resources without breaking a sweat.
Consider this example:
Your non-profit is launching a major fundraising campaign. Suddenly, your team doubles in size, and the number of financial transactions skyrockets. No worries! With QuickBooks hosted on the cloud, you can increase your server capacity to handle the increased workload quickly and effortlessly. The best part is — you only pay for what you need. With traditional on-premises infrastructure, you often have to overprovision resources to accommodate potential growth.
But with QuickBooks cloud hosting, you can adjust your resources on the fly and ensure that you’re not wasting precious funds on underutilized hardware. When you need to scale down your resources during quieter periods or when a project ends, you can reduce your server capacity and save costs accordingly.
Unparallel data security
We all know how valuable and sensitive financial information is for any organization, both for-profit and non-profit. A data breach can make businesses lose millions of dollars and erode their market reputation. This is why you would want to shield financial data related to your organization against unprecedented attacks.
As a solution, hosted QuickBooks is there to protect your valuable data from those hefty costs. By switching to the cloud, your financial information is stored in secure data centers with top-notch security measures.
These data centers employ state-of-the-art encryption, firewalls, and regular backups to ensure your data remains safe and sound. These data centers also undergo rigorous audits and comply with industry-standard security protocols, such as SOC 2 and HIPAA, to safeguard your sensitive financial data. They constantly monitor and update their security measures to stay one step ahead of potential threats.
Think about it: no more worrying about lost or stolen laptops, accidental file deletions, or unauthorized access to your financial information. Cloud hosting provides secure access to your data and allows you to focus on your non-profit mission without the stress of data breaches looming over your head.
Environment-friendliness
Did you know that QuickBooks Desktop hosting can contribute to your organization’s green initiatives? That’s right — by embracing this cloud-based solution, you can give Mother Earth a virtual high-five.
Here’s the scoop: cloud-hosted QuickBooks reduces your carbon footprint in several ways. First, it eliminates the need for on-site servers and hardware that consume significant energy.
By moving your financial operations to the cloud, you’re saying goodbye to those energy-guzzling machines and hello to a more environmentally friendly setup. Think about it — no more humming server rooms or power-hungry cooling systems.
It can help reduce energy consumption and, ultimately, reduce your organization’s impact on the planet. It’s like giving the Earth a digital hug!
Wait there’s more. QuickBooks on the cloud also reduces the amount of electronic waste your non-profit generates. Traditional hardware often becomes obsolete after a few years, leading to a constant cycle of disposal and replacement. By utilizing cloud-based solutions, you’re extending the life cycle of your hardware, minimizing e-waste, and doing your part to keep our landfills a little emptier.
Here’s a bonus: Cloud hosting is also paperless. You can store and access all your financial documents, reports, and statements digitally without stacks of paper or bulky filing cabinets. Not only does this save trees, but it also saves you time and storage space. It’s a win-win for your non-profit and the environment.
